In every workplace, there are times when shift extensions are the only option to fill in for unexpected circumstances like when the next worker on duty suddenly calls in sick or when there are shift changes due to urgent work requests.
These situations call for a clear mode of communication that ensures both the worker and supervisor are informed and aligned regarding the extended shift.
Fareclock introduces Shift Extension Request – a new feature that streamlines request and approval workflow for employees extending their shifts beyond the scheduled end time, making it easier to achieve efficiency, transparency and real-time compliance.
Shift Extension Requests on the Fareclock Mobile Application (a)
Key Benefits of Using Shift Extension Requests
Without a centralized process in place, managers and supervisors overseeing workers across multiple locations will struggle to track and monitor unplanned shift changes. This results in misreported hours, gaps in missing shift entries, payroll processing delays, and inflated costs.
Fareclock’s Shift Extension Request feature delivers powerful advantages that help organizations forecast expected labor costs, analyze shift extension patterns, and identify potential shifts that will be under- or over-resourced.
Read the Help Article | Requesting and Managing Shift Extensions
Instant Insight Into Every Shift
With configurable settings like maximum past and future days, Fareclock allows organizations to control how far back or ahead its employees can request shift changes or extensions. This brings immediate insight and clear visibility into the actual hours worked by your team and the expected staffing needs required for upcoming shifts.
Advanced Settings for Shift Extension Requests (a)
Advanced Settings for Shift Extension Requests (b)
No More Missed or Untracked Extensions
Verbal or last-minute shift extension request approvals may be difficult to achieve. By automating these requests, management teams avoid the risk of undocumented shift changes and ensure that every extension is documented properly for audit-ready accuracy.
Shift Extension Requests on the Fareclock Mobile Application (b)
Total Flexibility Across Every Shift
Workers on the Fareclock app version 3.6.1 can submit shift extension requests to a previous, current, or upcoming shift. Once submitted, admins receive instant notifications, creating a transparent, accountable approval process.
Shift Extension Requests on the Fareclock Mobile Application (c)
Watch | A Complete Walkthrough of the Fareclock Mobile App
Faster Payroll with Accurate Timecards
Approved shift extensions are reflected directly into worker timecards that are synced with attendance tracking and shift scheduling, allowing for faster payroll processing.
Approve Shift Extend Request on Manage Time Cards
Watch | Time Cards User Guide
Industry Benefits of Shift Extension Requests
Construction crews can instantly request for additional labor hours when faced with project delays or weather-related setbacks. This allows for proper shift calculations and ensures that projects are delivered and turned over on time.
Watch | Construction Industry Video
Medical professionals, nurses, and other healthcare staff can quickly submit shift extension requests on the Fareclock mobile app when patient demand unexpectedly spikes or when a delayed handover requires them to stay longer. This ensures patient care continuity that is critical in healthcare operational management.
Watch | Healthcare Industry Video
Retail and Manufacturing
Machine operators completing production batches or store employees extending their shifts for inventory counts can submit extension requests in real time, giving their supervisors clear visibility into who is staying late and why, ensuring a complete, auditable record of hours worked.
Watch | Retail Industry Video
Watch | Manufacturing Industry Video
A truck driver who missed logging extra time during a previous shift or a warehouse staff who is expecting to extend hours during the next peak shipping time can submit a shift extension request to keep their attendance coverage accurate and up-to-date
Watch | Logistics and Transport Industry Video
Hotel and restaurant staff can request to cover extended service hours by submitting a shift extension request. This makes payroll processing faster and more accurate, while reducing disputes over missed or misreported hours.
Watch | Hospitality Industry Video
Best Practices for Using Shift Extension Requests
- Encourage your team to submit and communicate shift extension requests ahead of time so approvers are informed on any upcoming shift adjustments.
- Set a clear set of guidelines for shift extension requests.
- Enable shift extend notifications so that managers and supervisors can quickly review and approve submitted requests to keep worker timecards accurate and error-free.
- Train your managers on how the Fareclock Shift Extension Request feature works on the organization administration console.
- Reinforce accountability by reminding your employees that working beyond their scheduled hours without proper approval may result in corrective action.
Bringing Clarity and Control to Extended Shifts
Shift changes are inevitable, but with Fareclock’s new Shift Extension Request feature, it doesn’t have to be messy and confusing. By replacing the hassle of verbal approvals with structured workflows, Fareclock gives business and organizations a reliable, real-time approach to managing extended hours with clarity, accountability, and compliance.
Enable Shift Extension Requests today to keep your workforce aligned and operating effectively whether meeting target project deadlines or covering peak service hours.
Contact Fareclock today to learn more!
Watch | Fareclock Product Video
