For businesses of different sizes and industries, payroll processing becomes a recurring point of frustration for both management teams and employees. When left unchecked and unmanaged, traditional and manual payroll processes result in inaccurate data entries and delayed payout that cause dissatisfaction and mistrust across the organization.
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As teams expand and grow, maintaining manual processes becomes unsustainable and impractical as teams must shift focus towards efficiency and effectiveness. Without attendance and payroll processing solutions like Fareclock in place, organizations and businesses set themselves up for compliance risks and penalties that could have been avoided and prevented if leaders prioritized automating their core workflows in attendance tracking and payroll management.
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In this article, we discuss four (4) mistakes or challenges that teams encounter with a manual payroll management process and how Fareclock’s comprehensive set of tools addresses these.
Mistake #1: Inaccurate Time Tracking
When teams and organizations operate from paper-based timesheets and manual clock-ins, they rely on employee memory that would lead to consequences like missing punch logs, stretched working hours, and dishonest records that translate into overpayments or inflated payouts.
Roll Call Feature on Mobile App – Admin Access
How Fareclock Helps: Eliminate guesswork and create verifiable time records by leveraging secure authentication methods like face recognition, GPS-based location verification, and real-time data syncing. These features altogether will automate your team’s time tracking that produces accurate and error-free data records right from the start of every shift.
Face Recognition Failure Window Alert on Fareclock Dashboard
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Edit Geolocation on the Organization Console
Watch | Why GPS & Geo-fencing Are a Must for Modern Attendance Tracking
Mistake #2: Miscalculating Hours Worked
In some cases, attendance miscalculation errors can happen especially in fast-paced working environments that have rotating schedules or complex shift requirements. This risks companies and businesses to underpay its employees, overpay labor costs, and expose itself to legal and compliance issues.
Review and Manage Clock Logs on the Organization Dashboard
How Fareclock Helps: When teams automate their attendance rules with Fareclock, they see to it that every hour is paid correctly and ensure that there is a consistent application of company attendance policies for workers across the organization. This eliminates the need to perform manual reviews that consume valuable time and effort that could have been allocated for strategic business planning and other core functions.
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Mistake #3: Failing to Track Worker Shift Breaks
It’s important for HR managers and supervisors to monitor that its workers are taking their required lunch breaks or rest periods. By having your workers take their much needed breaks, you avoid incomplete records, audit risks, and compliance violations, while maintaining a well-rested workforce that results in maximum productivity and improved team performance.
Set Up Break Periods on the Organization Console
How Fareclock Helps: Fareclock is built with advanced break management settings that help managers and supervisors schedule breaks within shifts, configure break rules, and enable employee shift-break reminders. With this functionality in place, a business brings automation and convenience into reminding employees to clock out for their break that helps avoid worker fatigue, worker liability, and indefensible attendance records.
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Mistake #4: Disorganized or Delayed Payroll Records
Multiple paper-based payroll spreadsheets and reports create fragmented data that impacts different teams like HR and Finance. There is slower payroll processing, increased error rates, and frequent frustration during payroll reporting when teams do not have an automated system in place like Fareclock that supports and complements their work process.
Set Up Payroll Pay Codes
How Fareclock Helps: Fareclock centralizes attendance and payroll records all in one unified system that provides instant access to a wide variety of reports. This secures the storage of data, allows easy export, and helps keep a tab of up-to-date records.
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Manage Payroll on the Organization Dashboard
Fareclock is Your Partner For an Accurate Payroll
When Fareclock brings accuracy to your time tracking, then payroll becomes simple, compliant, and stress-free. Start your 30-day free trial or contact Fareclock today to learn why modern time tracking solutions like Fareclock can help streamline your payroll that protects your business!
