The Cost of Manual Timesheets and How Fareclock Fixes It

Manual timesheets appear like the best option for time tracking team attendance for its simplicity, but these are costing businesses and organizations more than they realize. Paper-based manual timesheets are prone to incomprehensible handwriting and human error that consume hours, productivity, and money when left overlooked and unattended to. 

In today’s world, digital solutions like Fareclock offer a smarter and wiser way to approach timekeeping, bringing much needed accuracy, clarity, and transparency into your attendance records and payroll processing workflows. 

Watch: Fareclock Feature Full Overview

Feature Preview: Fareclock Timecard Editor on Organization Console

The True Cost of Manual Timesheets

Even with a lot of advanced time tracking tools and options out there, many businesses and organizations across the globe still use manual timesheets to manage their team attendance as these traditional methods are more familiar to them. However, if left unchecked and unmanaged, manual timesheets bring a lot of problems and inconvenience to businesses and workforce teams:

• Poor time management – Management teams and payroll staff are forced to spend a lot of time decoding handwriting, collecting attendance, tracking down missing data, correcting mistakes, and approving paper timesheets instead of focusing on operations and company culture.
• Payroll inflation – Manual data entry creates vulnerabilities like incorrect time-in or time-out entries, buddy punching, rounding errors, and missed punches that add up over months.
• Financial impact – Having no proper timekeeping system in place to monitor who is on the job leads to inaccurate attendance, internal disputes, worker violations, and unnecessary payouts.

Manage Your Timesheet Problems with Fareclock

Fareclock is a time and attendance management system that centralizes your team’s timesheets and links it with its built-in payroll tools and functionalities to help your business or organization manage an accurate and timely payout.

Watch: Time Cards | User Guide

These are the ways your team can handle your timesheets better with Fareclock:

• Tracking Worker Hours

• • Without Fareclock: Having your workers write and record their total worked hours on manual timesheets may lead to dishonest and inaccurate time record estimates or even an inflated hour count that is far from what the worker really worked. 
  • With Fareclock: Leverage Fareclock’s simple, user-friendly mobile time clock app that is available on iOS and Android. Workers can clock in and out of their personal devices or from shared kiosk devices where real-time data is collected down to the minute.
    
    

Watch: A Complete Walkthrough of the Fareclock Mobile App

Feature Preview: Worker Screen on the Fareclock App

• Preventing Buddy Punching

• • Without Fareclock: Managing your team attendance without Fareclock is like trusting your workers to clock in for someone who is not present for duty.
  • With Fareclock: Fareclock practices honest time tracking and eliminates location fraud by providing unique worker PINs, Geofencing capabilities, GPS-enabled data entries, and facial recognition technology to make sure only the authorized employee is clocking in or out of the device. 
    

Feature Preview: Facial Recognition (Left), Map View (Center), Worker PIN (Right)

Watch: Clocking In and Out | Feature Walkthrough

• Managing Shifts

• • Without Fareclock: Assigning workers their shifts by word-of-mouth announcements or by scribbling schedules on paper is an inefficient way to manage scheduling that welcomes internal disputes and misunderstandings.
  • With Fareclock: Fareclock lets you create complex multi-shift schedules on the organization console and send automatic real-time alerts or notifications to avoid no-show incidents, missed punches, tardiness, and schedule conflicts or deviations.
    
    

Watch: Scheduling | Feature Walkthrough

Feature Preview: Create Shift on Fareclock Timecard Editor

• Collecting Timesheets

• • Without Fareclock: Managers and supervisors are left with no option but to chase down and follow through with missing worker timesheets as soon as payout day approaches.
  • With Fareclock: The system is carefully designed to collect attendance data and integrate them into a user-friendly timecard editor where managers and HR staff can monitor, review, and edit worker entries and details as needed.

Feature Preview: Edit User on Fareclock Timecard Editor

Feature Preview: Edit Punch Details on Fareclock Timecard Editor

• Payroll Accuracy

• • Without Fareclock: Manually inputting salary computations, benefits, and other deductions into spreadsheets increases your chances of calculating the wrong payout for a worker.
  • With Fareclock: Fareclock’s built-in payroll tools and functionalities integrate with your attendance data to automate export-ready payroll reports and reduce administrative time and payroll errors.
    
    

Watch: Payroll Calculator | Demo Feature Video

• Compliance & Breaks

• • Without Fareclock: Managers and supervisors are left unaware whether or not their employees are taking their required allotted breaks during their shifts.
  • With Fareclock: Fareclock tracks breaks automatically to ensure your workers are taking breaks in-between working hours to avoid fatigue and burnout. 

Feature Preview: Break Indicator on Fareclock Timecard Editor

• Reporting

• • Without Fareclock: Spending hours tediously compiling daily or weekly reports by hand.
  • With Fareclock: Fareclock’s timecard editor automates timesheet data collection and employee management that help generate accurate and real-time reports.
    
    

Watch: Reports | Feature Walkthrough

Feature Preview: Print or Export Options Available

Fareclock Brings It All Together with Timecards

Manual timesheets may feel like the safest and most familiar option available, but its tendency to cause payroll errors and internal disputes quickly outweigh their simplicity. Fareclock’s user-friendly timecard editor will help businesses replace uncertainty with accuracy, transparency, and automation, giving you the tools needed for an honest time tracking experience!

Read: A Comprehensive Guide on Editing Time Cards

Start your free trial or contact Fareclock today to see how Fareclock will transform your time tracking!