Fareclock: Time Tracking Built for Healthcare Providers
Healthcare businesses face a unique set of workforce challenges that make it difficult to efficiently manage time tracking and process accurate payroll for its healthcare professionals and staff.
In this article, we talk about how Fareclock, a time and attendance tracking solution, is purposely designed to support the needs of different healthcare settings to deliver an effective workforce management experience.
Watch → Fareclock Product Video
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Challenges That Healthcare Providers Face With Time Tracking
Whether your healthcare business is focused on clinics, hospitals, home health, or assisted-living environments, certain challenges are inevitable. These may look like:
- Rotating shifts or having professionals moving between day, evening, and overnight shifts make it difficult to track attendance and process accurate payroll.
- Professionals assigned for night or weekend shifts may encounter underpayment and file for wage complaints as managers may fail to automatically apply higher pay rate calculations for these shift differentials.
- Healthcare workers deployed across multiple locations, clinics, or facilities would require a centralized and automated system to clock in on time, view their upcoming shifts, and monitor their total worked hours to ensure accuracy and transparency.
- Manual data entry and paper-based workflows are vulnerable to transcription errors, transposed numbers, or illegible estimated times on attendance records that make it difficult to collect reliable evidence for audits and payroll.
- Frequent reimbursement issues arise when there is no established system in place to track and document expense claims made during patient care.
- Using bundy clocks or simple sign-in sheets risk buddy punching – where workers can clock in for co-workers – leading to unauthorized labor costs and time theft.
- Managers and HR staff spend an excessive time manually reviewing, correcting, and chasing down worker time cards instead of focusing on patient care.
- No access to real-time data, labor costs, or staffing levels hinders effective budgeting and the ability to make smart operational decisions.
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How Healthcare Teams Should Handle Their Attendance & Payroll with Fareclock
Here are the best practices and strategies that healthcare teams can implement with Fareclock’s tools to achieve compliance, accuracy, and efficiency.
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Leverage a single, centralized, digital time-tracking platform like Fareclock that records and synchronizes attendance and workforce data across departments, facilities, and locations.
Watch → Full Overview of Fareclock Features
Feature Preview: Fareclock Accessible on Desktop, Tablet, and Mobile
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Ensure consistent rules for every team member with Fareclock’s advanced attendance and payroll settings that can be configured to fit your healthcare business’s needs and requirements.
Feature Preview: Payroll Default Settings on the Organization Console
Feature Preview: Manage Attendance Infraction Events on Organization Console
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Implement photo verification with Fareclock’s advanced facial recognition feature that prevents buddy punching and speeds up clock-in/out during fast-paced shift changes, making identity verification quick and accurate.
Watch → Three Methods of Face Model Enrollment
Watch → Facial Recognition Feature Demo
Feature Preview: Worker Start (Left), Home Screen (Center), Facial Recognition (Right)
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Standardize scheduling with clear shift-break policies and automated real-time notifications. Publish schedules in advance and make them accessible to your professionals and staff via the Fareclock mobile app to prevent early/late clock-ins, last-minute call-outs, and absences that create internal disputes and disrupt healthcare operations that run 24/7.
Watch → Scheduling Feature Demo
Watch → Set Up Schedules
Feature Preview: Manage Team Schedules on the Organization Console
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Use GPS or Geofencing to verify that home health, hospice, or community care workers or professionals are where they need to be without intrusively tracking. This reduces internal disputes regarding hours worked and strengthens patient billing accuracy.
Watch → Geo Fencing and Background Geo Tracking
Feature Preview: Live Location Tracking on the Organization Console
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Run clean, error-free payroll by integrating and syncing attendance data automatically with Fareclock’s payroll tools, this eliminates tedious admin work and lowers risk of wage violations.
Watch → Calculate Employee Wages
Watch → Set Up Pay Code Rules
Feature Preview: Statutory Deductions Settings on the Organization Console
Feature Preview: Worker Pay Stub Viewed on the Mobile App
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Build, customize, and manage digital forms for patient intake, staff onboarding, daily care checklists, sanitation logs, equipment inspections, incident reports, and more to capture real-time information critical for patient care and healthcare operations.
Watch → Introducing the Forms Feature
Watch → How to Create and Manage Forms
Watch → Forms Feature Demo
Feature Preview: Forms Submission History (Left) Available Forms (Right)
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Provide your healthcare professionals and staff with visibility into their own schedules, paid time-off (PTO) balances, total worked hours, and paystub to increase transparency and improve staff satisfaction.
Watch → A Complete Walkthrough of the Fareclock Mobile App
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Audit timecards weekly to catch issues like missed punches, excessive or stretched worked hours, schedule deviations, or any other unusual patterns to avoid payroll stress and ensure smooth processing.
Watch → User Guide on Time Cards
Feature Preview: Time Card Editor on the Organization Console
Altogether, these challenges prevent healthcare businesses and teams from delivering high-quality care due to the limitations of manual time tracking workflows. This reinforces the need to adopt advanced time keeping and workforce management platforms like Fareclock that ensure accuracy, accountability, and transparency across all levels of your healthcare organization and operations.
Fareclock Supports Different Healthcare Settings
Designed for environments that operate 24/7, Fareclock is the number one time tracking and workforce management solution for healthcare providers – hospitals, health systems, nursing homes, assisted living care, clinics, dental offices, and outpatient centers. Built with advanced tools that deliver a simple and fast time-tracking setup for any size of a team, Fareclock will transform your healthcare operations with reliability, simplicity, and compliance.
Start your 30-day free trial or contact Fareclock today to learn more on how our tools are made to elevate your healthcare organization!
Watch → Set Up Free Trial Account
Watch → Fareclock for Healthcare
